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The job of ContextPortal™ for Outlook is to deliver relevant information in context.
It helps you better understand your e-mails and documents. Why struggle to figure out how an e-mail, a document, a web page, or a contact relates to other key information or tasks at hand? ContextPortal™ for Outlook always leads you to associated information.
When looking for information, a critical question we ask is "What should I know that I do not know?" ContextPortal™ for Outlook answers this question; one that is beyond the capabilities of full text search engine.
With one mouse click you see related information, key phrases and a concise summary. The advantage is you gain rapid understanding of the presented information.
ContextPortal™ for Outlook turns your static E-mail repository into a fluid, adaptable and flexible knowledge portal. It gives you rapid access to relevant documents, people, issues, expertise, roles and responsibilities.
It categorizes and locates related messages, effectively freeing you from many hours of unproductive work.
It automatically puts your critical information in context: including your Outlook® E-mail, attachments, tasks, contacts, corporate and local file systems, the Internet, Intranet, databases and search engines results.
ContextPortal™ for Outlook technology works with you rather than making you change the way you work.
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Here are a few good reasons for choosing ContextPortal™:
- Single point of access to information and people via concepts and associations .
- Automatically groups relevant information by subject and content.
- Provides searches in context.
- The context map ensures relevant information is "ready at hand".
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Professional and Personal Editions
ContextPortal™ for Outlook is seamlessly available as an Outlook add-on application.
ContextPortal™ for Outlook Professional Edition
This version is ideal for power users who manage many projects.
The Professional Edition provides unparalleled capability to quickly view and access information in context. It presents a unified view of all related information regardless of where it is stored. This edition is well-suited for organizations and individuals for whom knowledge management is an essential part of their business and professional life.
ContextPortal™ Outlook Personal Edition
This version is recommended for individuals who are new to knowledge management and who want to begin building personal knowledge bases.
The Personal Edition is a great means to organize your e-mail, attachments, web pages and disk files. It is well-suited for performing research and proposal writing as well as casual use for people who need to track information in context.
Comparison of Personal and Professional Editions
Personal Edition
ContextPortal™ for Outlook Personal Edition is the same full-featured product as the Professional Edition, with the exception of the restrictions listed in the product comparison table.
- There is a limit to the number of concepts you can create.
- There is a limit to the number of summary extractions you can generate.
With the Personal Edition, you will be able to construct small to medium size context management environments. When you are ready to manage larger knowledge bases, upgrade to the Professional Edition.
Professional Edition
ContextPortal™ for Outlook Professional Edition enables you to work in context with no restrictions. You can create an unlimited number of concepts and you have full control over the Summarizer. With the Professional Edition, you are able to import multiple concept templates, with no restriction on their size. It supports context management of multiple subject areas as well as broader and deeper individual subject areas.
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Glossary:
Concepts:
Concepts are the building blocks of systems for organizing knowledge; taxonomies, concept maps and ontologies are examples of such systems. They represent the main subjects of a knowledge or practice domain. Concepts provide the basis for collaborative work.
Typically concepts are organized into hierarchical taxonomies. Examples include a file directory hierarchy where each directory may contain files or other directories.
Key phrases:
Key phrases are the most significant words conveying the ideas central to a document. The more descriptive the key phrase is the better understanding of the meaning and context is communicated.
For example:
Key word:
Key phrases:
- “Knowledge management”
- “Knowledge management methodology”
- “Knowledge management methodology and technology”.
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- Discover hidden knowledge.
- Locate the information you need faster and with less effort.
- Organize the information to reflect the way you think and work.
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